Stop Manually Entering Purchase Orders.
Start Getting Them Right.
OrderPilot turns purchase order emails into validated, ERP-ready data in under 60 seconds. Your team spends 15 hours a week on data entry. It should be zero.
Works with: Business Central · Exact Online · Odoo · NetSuite · SAP
/ The real cost
Manual PO processing is more expensive than you think.
Here's the math
That’s just labor. Add error correction (3-5% of POs need rework), lost early-payment discounts (2% per delayed invoice), and manager escalation time — and the real number is 2-3× higher.
* Based on APQC procurement benchmarks and Ardent Partners research.
What happens today
With OrderPilot
Want your actual number?
Most teams are surprised — it’s usually higher than they expect. Our calculator uses your specific volume and labor rates to find the real cost of manual processing.
Built for procurement teams
that can't afford mistakes.
99.9% Accuracy. Consistently.
Every competitor claims ‘high accuracy.’ 95%. 98%. Sounds good until you realize that means 2-5 errors per 100 POs — every single month.
OrderPilot consistently delivers 99.9% accuracy across all document formats. The remaining edge cases? Flagged for your team to review. Not silently pushed through with bad data.
60-Second Processing
From the moment a PO email hits your inbox to validated data in your ERP: under 60 seconds. Your team used to spend 15-20 minutes per order. Now they spend zero.
Works With Your ERP
Native connectors for Business Central, Exact Online, Odoo, plus NetSuite and SAP. No middleware. No custom development. Plug in and go.
Handles the Exceptions
Unclear line items. Missing vendor codes. Weird formatting. OrderPilot flags what needs human attention and processes everything else. Your team handles the 5% that actually requires judgment.
/ ANY FORMAT. ONE OUTPUT.
Every supplier sends POs differently.
OrderPilot reads them all.
Hey Marco,
Can you process this?
We need:
- - 200x Blue Widget A
- - 50x Red Connector B
- - 75x Steel Bracket C
Ship to our Utrecht
warehouse please.
Jan de Vries
Breman Groep
Plain text email
Nedcargo Logistics
PO-2024-1203
Date: 15-02-2024
| Item | Qty | Price |
|---|---|---|
| A | 100 | €45.00 |
| B | 250 | €12.50 |
| C | 75 | €89.00 |
Total: €12,450.00
PDF attachment
Excel spreadsheet
Customer
VDL Industrial Modules
PO Number
PO-2024-0591
Items
Widget A 30
Steel Bolt 150
Frame Assembly 12
Total
€23,100.00
Extracted data
100% MATCH
Customer
VDL Industrial Modules
PO Number
PO-2024-0591
Line Items (3)
All matched to catalog
Verified SKU & Price
Total
€23,100.00
SYNCED TO ERP
Validated & ERP ready
Three steps. Zero manual entry.
AI handles the processing. Your team handles the exceptions.
Connect
Process
Purchase orders arrive by email. OrderPilot reads the document — whatever the format — and extracts every field: vendor, PO number, line items, quantities, prices, delivery dates.
No templates to configure. No rules to maintain. It reads the document the way your best team member would. Faster.
Validate & Deliver
Every extracted data point gets checked against your ERP master data. Vendor names matched. Product codes verified. Prices validated.
Clean, validated data lands in your ERP automatically. Your team reviews exceptions only. The routine work is done.
Talk to our team about your PO processing challenges and explore if OrderPilot fits.
What procurement teams see
after switching.
“We get orders via WhatsApp, fax and email, all processed manually. Orderpilot finally turns that chaos into one automated flow. From napkin to order, literally.”
“Our quote-to-order process ran across four different systems. Errors and delays always came from transferring data between them. That problem is now solved.”
“What used to take 30 minutes of manual entry per order now takes under 3. We finally spend our time on customers instead of copying data between screens.”
“What Orderpilot built works. It’s measurable, future-proof, and designed to add real business value from day one.”
“Security was our #1 concern when moving to AI. OrderPilot’s private cloud infrastructure and RB2’s reputation made it an easy choice.”
“Orderpilot was the easiest integration we’ve ever done. We were live with our Business Central instance in under 48 hours.”
Trusted by procurement teams across manufacturing, distribution, and wholesale.
Enterprise-Grade Security
Your data is encrypted at rest and in transit. We are ISO 27001 certified and GDPR compliant. We never use your data to train public AI models.
“Security was our #1 concern when moving to AI. OrderPilot’s private cloud infrastructure and RB2’s reputation made it an easy choice.”
Integrates with your entire stack
“Orderpilot was the easiest integration we’ve ever done. We were live with our Business Central instance in under 48 hours.”
Marcus Jensen
Logistics Director, GlobalTrade Corp
Frequently Asked Questions
How accurate is the AI extraction?
Our AI extraction is 99.9% accurate out of the box. However, we combine this with human-in-the-loop validation to guarantee 100% accuracy for every order that enters your ERP.
Which ERP systems do you support?
We have pre-built connectors for Business Central, Exact Online, and Odoo. We also support NetSuite, SAP (S/4HANA & ECC), plus offer a flexible API for custom integrations.
How long does implementation take?
A standard implementation takes less than 48 hours. Our integration engineers handle the mapping to your ERP, so your IT team doesn’t have to.
Is my data secure?
Yes. OrderPilot is ISO 27001 certified and GDPR compliant. All data is encrypted, and we offer private cloud deployments for enterprise customers.
What happens if the AI makes a mistake?
Our system flags any low-confidence extractions for human review. If an error does reach your ERP, our 100% accuracy guarantee means you don’t pay for that month’s service.
Talk to a procurement automation
expert.
Get in touch with our team to discuss your purchase order processing challenges. We'll explore your specific needs and see if OrderPilot is the right solution.
No commitment. No pressure. Just a conversation about your procurement automation needs.
Want to see the numbers first?
Calculate your costs →See exactly what manual processing costs your company each year.
OrderPilot. Purchase orders in. Clean data out. Your team back to real work.